Drake University - Virtual EMS

Drake University - Virtual EMS

Welcome to Virtual EMS (VEMS)
Drake University's online room scheduling system
VEMS streamlines the room requesting process

In order to access advanced features on VEMS - browse space availability, browse events across campus, look up room set-ups and capacities, view photos of certain spaces, request spaces, edit reservations, and more any time day or night - you will need to have a VEMS account and appropriate request settings.  For instructions go to "Create an Account".  For Log-In assistance go to "Log-In Instructions".


Create An Account
Creating an account is simple.  VEMS recognizes your Drake ID number and Drake password.

1.  In the upper right hand corner, click on WELCOME, GUEST and choose the Sign In option.

2.  On the next page, enter your 9-digit Drake ID number and your Drake password, then click the Sign In button.

3.  You will be asked to state your affiliation to Drake, AND your department or Registered Student Organization (RSO).  NOTE:  No abbreviations or acronyms.  Only @drake.edu emails will be accepted.

4.  The Office of Conference & Event Services staff will automatically be notified of your account creation and will assign your account permissions based on the your affiliation with Drake (within 3 business days).

5.  When that process is complete, you will receive an approval email to your Drake email address.  You will not be able to request space until you receive this approval email.

While your account permissions are being assigned, you can still use VEMS to browse space availability, but you will not be able to request spaces until your account permissions have been approved.

NOTE TO STUDENTS:  Make sure you are listed as the president or the VEMS coordinator on Community for your Registered Student Organization (RSO).  If you are not the president or the VEMS coordinator for your RSO, then your account will not be given access to request space.  Rather than creating a VEMS account, please contact your RSO's president or VEMS coordinator to request space.


Log-In Instructions
In the upper right hand corner click on WELCOME, GUEST and choose the Sign In option.

If you are unable to log-in with your 9-digit Drake ID and Drake password, please contact the Office of Conference & Event Services at roomreservations@drake.edu.

If your account is inactive, please contact the Office of Conference & Event Services at roomreservations@drake.edu and include your name, Drake ID number, affilication to Drake, and the Organization/Department you are associated with on Drake's campus (please no abbreviations or acronyms).